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Senior Accounts Payable Specialist

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Job ID 21REQ-03046 Location Herndon, Virginia Company Name Navient Solutions, LLC

Navient (Nasdaq: NAVI) provides asset management and business processing solutions to education, healthcare and government clients at the federal, state, and local levels. We help our clients and millions of Americans achieve financial success through our services and support. Headquartered in Wilmington, Delaware, Navient employs team members in Western New York, Northeastern Pennsylvania, Indiana, Tennessee, Texas, Virginia, and other locations. Learn more at

The Sr. Accounts Payable Specialist is responsible for performing the pay cycles to generate payments for corporate suppliers, employee reimbursements & subsidiary client refunds using Oracle Fusion.  Incumbent transmits cash forecasting & remittance advices for electronic payments.  Voids & reissues payments.  Manages the accounts payable help desk by responding to inquiries & providing information within 24 business hours.  The incumbent is also responsible for completing G/L account reconciliations, journalizing adjustments & posting accruals monthly & at year end. Reconcile the MasterCard Pcard program.  Performs invoice uploads & posts large expense allocations.  Assist with audits & other projects as assigned.

Oracle Fusion and Excel experience is necessary.  Incumbent will adhere to Corporate Policies and Accounts Payable Internal Control Procedures at all times.  Ideal candidate will enjoy working in a collaborative, team environment and have a solid working knowledge of Generally Accepted Accounting Principles (GAAP).  Excellent communication, analysis, and organizational skills are required. The incumbent will need to be comfortable with multiple projects and varying deadlines.

Essential Job Functions:

1. Perform Pay Cycles

  • Run the scheduled pay cycles for 13 corporate entities.
  • Run ad hoc & emergency pay cycles.
  • Record totals for Cash Management, Accounting & BONY.
  • Forward electronic ACH remittance, positive pay & AMEX files.
  • Confirm check & ACH exceptions with the bank.
  • Reconcile purchase order match exceptions.     

2. Manage Accounts Payable Help Desk

  • Research & confirm payment status.
  • Provide instructions for entering & processing expense reports.
  • Provide information on policies & procedures for payables and expenses.
  • Collect and process reclass journal entry request.
  • Complete stop payments, void checks and reissue.
  • Respond to all inquiries within 24 business hours for clients & employees.

3. GL Account Reconciliations & Accounting

  • Maintain an excel spreadsheet that ties to the GL monthly.
  • Monitor all entries posted to assigned accounts.
  • Journalize all required allocations & amortizations monthly.
  • Research and resolve all exceptions.
  • Post large journal allocations for expenses as needed.                                                                                                                       

4. Perform Invoice Uploads

  • Build the invoice excel spreadsheet for recurring rent & commissions.
  • Populate all the required fields.
  • Upload to Oracle.
  • Resolve exceptions.

5. Reconcile MasterCard Transactions                                                                                                                          

  • Collect the approved weekly journals.
  • Build a journal spreadsheet that ties to the weekly invoices.
  • Upload to the GL to post expenses to designated chartfields.
  • Contact cardholders & approvers for missing & late journals


  • Bachelor’s Degree - Finance, Accounting – additional equivalent experience may substitute for degree
  • 2 years of experience in a Senior Accounts Payable Position.
  • Attention to detail.
  • Persistence to complete tasks accurately and timely

All offers of employment are contingent on standard background checks. Navient and certain of its affiliated companies are federal, state and/or local government contractors. Should this position support a Federal Government contract, now or in the future, the successful candidate will be subject to a background check conducted by the U.S. Government to determine eligibility and suitability for federal contract employment for public trust or sensitive positions. Positions that support state and/or local contracts also may require additional background checks to determine eligibility and suitability.

EOE Race/Ethnicity/Sex/Disability/Protected Vet/Sexual Orientation/Gender Identity. Navient Corporation and its subsidiaries are not sponsored by or agencies of the United States of America.

Navient is a drug free workplace.

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